July-August -Print and packet distribution to School Coordinators of year-round schools. Volunteer recruitment. Classroom presentations begin for returning Art Guides.
August-September - Print and packet distribution to School Coordinators of remaining schools or groups. Volunteer recruitment. Classroom presentations begin for returning Art Guides.
August-June - Masterpiece Art Board Members meet, the 2nd Thursday of each month.
October - Training session for new Art Guides. School Coordinators meet with their Art Guides. Classroom presentations are now on-going for remainder of school year.
November - List of all Art Guides sent out to principals for their approval for insurance purposes. Present new print acquisitions to FUSD Curriculum Council and Governing Board for approval.
January - Check up on Art Guides for retention purposes.
February-April - Paper work and updating of program information. Submit funding proposal to Flagstaff Cultural Partners and make presentation. Research and submit any other funding proposals.
May-June - Prints and packets returned to District Coordinator. Preparation of prints and packets for distribution for the next school year. Recruitment of Coordinators as necessary. Final financial reporting for the fiscal year completed.
June-July - Prints and portfolio packets are organized for the start of school (July or August) by board members and school coordinators.